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Blog – Virtualoffice

5 Factors to Consider When Looking for a Virtual Office in Dubai

The concept of a virtual office is gaining a lot of popularity among new businesses, start-ups, and entrepreneurs. Dubai is becoming an increasingly popular global business hub for businesses of all sizes and types. Virtual offices are the first preference among start-ups, entrepreneurs, and small and midsize enterprises (SMEs) in Dubai. A virtual office in Dubai can help them keep their keep expenses low and maximize their profit margins. 

What is a Virtual Office?

Virtual Office enables businesses to work remotely by giving all the office facilities without owning traditional and physical office space. With a virtual office in Dubai, you can have a business address, meeting room facilities, and various other services without bearing the capital expenses of having permanent office space.

A virtual office eliminates the requirement of having an actual physical space for your office activities. A virtual office also gives a business address in Dubai for marketing purposes to registered businesses. Apart from this, you can also avail of many benefits from a virtual office to operate your business remotely.

Most common services associated with virtual offices in Dubai are:

  • An official business address
  • Mailing services
  • Meeting rooms and video conferencing
  • Reception services
  • Official telephone number
  • VoIP services

Apart from these services, one can also avail of office-related services such as copying, binding, faxing, scanning, and laminating as per their requirements. The virtual office providers also offer additional digital services for businesses in Dubai.

How to Finalize a Virtual Office in Dubai

If you are looking for a virtual office in Dubai for your new business or venture, then these tips can help you find the best.

  1. Relevant Business Address

Choose a business address that most suits your clients as well as for your business activities in Dubai. Your business address should reflect your business reputation and identity as it is used for mailing purposes. You will use it for publishing on your business cards, your website, and other digital platforms. It is the mode of your business communication, that’s why it should be easily recognizable and accessible. Depending on your business requirements, you can choose from a few different options of virtual office set-ups, including a virtual office for marketing, e-office or Flexi-office set up, and dormant virtual office in Dubai.

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  • Flexibility of working hours

A virtual office space that offers 24/7 access to all the facilities can be the best option as you can arrange your schedules as per your business requirements. With all-time availability of services, you can organize a meeting whenever you want with your employees and clients in Dubai as well as outside Dubai.

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  • Amenities

A virtual office should provide you with the essential office amenities. Check with your virtual office providers in Dubai if they offer all amenities you need for smooth business operations and proper functioning of official activities.

Technology and infrastructure support:

Dubai offers world-class infrastructure and technology support to businesses to operate their business activities. Yet, it’s crucial to check out whether required digital solutions and connectivity for your business are being offered or not.

Some of the basic services that you should look for:

  • Internet, Wi-Fi, and VoIP services
  • Office desks
  • Printing, Scanning, and faxing facilities
  • Virtual assistance
  • IT Support
  • Cost-effectiveness

A virtual office should be cost-effective to fit a business’s financial capacity. A virtual office’s cost in Dubai can vary from one free zone to another, and other factors like services and location also impact the rent. [

You can also check for the online ratings, reviews, and testimonials of virtual office set-ups in Dubai to find the right one for you. Always prefer professional business consultants for finding the right virtual office as per your business requirements. They will help you throughout the whole process and paperwork involved in getting a virtual office for your business in Dubai.

Looking for a virtual office for your new start-up? Contact us to get the best virtual office in Dubai.

4 Reasons Why a Business Consultant is Important While Setting Up a Business in Dubai

The United Arab Emirates is undertaking various initiatives to make global entrepreneurs, millennials, and established businessmen feel comforted and supported while setting up a business in Dubai or any other emirate. It has also performed amazingly exceptional according to the Doing Business 2020 report of the World Economic Forum. However, there are complex rules and regulations in every nation that every business owner or entrepreneur should follow.

Being transparent and genuine to legislation forms a strong foundation of a company. An expert business consultant in Dubai is a valuable asset while opening a new business in the emirate. 

Help In Deciding Business Activity, Jurisdiction, and Naming

Every business in the UAE is categorized by the Economic Department based on business activity. There are different jurisdictions in Dubai, for instance, Dubai Mainland, Dubai Free Zone, and Dubai Offshore. There are guidelines as to what kind of business activity can be carried out in a certain jurisdiction. Besides, there are also rules and guidelines when it comes to nomenclature. A business consultant in Dubai helps you learn all about the activity scope, naming guidelines, and permissions needed.

Assist In Company Registration and Choosing the Location

A business consultant provides insightful advice on where to set up your office so that you don’t miss potential market opportunities. They can suggest what best suits your business activity and what procedures to follow. Once you are all set with name, activity, jurisdiction, and office space, they help you complete the company registration, assist you with legal formalities and even help in opening a bank account. 

Provide Legal and Financial Guidance

Though the UAE government has transparent and modest laws and regulations, yet the violators are fined heavily. Hence, a business consultant can be of great assistance in legal as well as financial consultations. A single mistake can lead to heavier fines, penalties, and legal charges. A business consultant recommends the right business license, funding plan, and investment choices to help you comply with the laws and guidelines right from the start.

Save Your Time, Effort, and Money

Educating yourself is a time-consuming process, and without any guidance, you might find it difficult to get clarity on complex issues. So, rather than reading about various types of forms, applications, permits, licenses, and approvals and figuring out what category your business fits in, hire a business consultant to benefit from their expertise. A business consultant provides the right options that apply to your business activity in Dubai. 

To summarize, you can plan well, make smart choices, and utilize your capital and resources judiciously with the help of a business consultant in Dubai.  

Contact us today to get the best business setup services in Dubai.

Business in Dubai

Setting Up a Business in Dubai? Here’s All You Need to Know

Kick-starting a business is itself a challenging task, more so when it comes to setting up one in a foreign land. While many people dream of establishing their business in the commercial dreamland that Dubai is, the initial legalities and formalities can seem overwhelming. Well, not anymore!

Want to know why? It is because of Two Crucial Factors –

Your Guide To Starting A Business In Dubai

Now that you know that there is help available, the task of establishing your enterprise in Dubai might seem easier than before. Let us take this a step further by helping you with a detailed guideline on starting a business in Dubai.

  • Do your Homework

First and foremost, you must understand the underlying potential of a business in UAE, and only if the probability of its desired success seems promising you should go ahead. If required, you should conduct systematic research, complete with a SWOT analysis of the business that you wish to start.

  • Select The Jurisdiction

Once you have chosen a business activity that seems favorable, go ahead and choose the jurisdiction in which your business can operate as per your business needs and goals. If required, reach out for expert help in this regard.

  • Determine The Company Structure

Based on your chosen business activity and jurisdiction, take your pick of the best-suited company structure from the available alternatives, namely – Sole Proprietorship, General Partnership, Partnership-en-Commendam, Limited Liability Company, Joint Venture Company, Public Shareholding Company, Private Shareholding Company and Professional Company.

  • Get the Essential Approvals

Once you have determined the business activity, the jurisdiction, and the business structure, go ahead and pick a name for your business that isn’t already in use. That being done, you ought to get the relevant approvals from the Department of Economic Development.

  • Get Your Licence and Registration

If you have chosen to establish your business in the UAE mainland, you can apply for a Commercial License, Professional License, Industrial License, or a Tourism License. If, however, your business will be functioning in the UAE Free Zone, your license may fall under a different category.

Along with your licensing application, you will be required to furnish a set of documents, which, when verified and processed, will ensure the registration of your company.

  • Find A Local Partner / Sponsor

This is one of the most crucial steps of setting up your business in Dubai, as it is mandatory for a UAE national to either sponsor your business or act as a local partner. As you may have guessed, this task is best left in the hands of an experienced service provider.   

  • Draft Your Memorandum Of Association

This is a legal document that must be in accordance with governmental standards. Your MoA must carry the details of the shareholders as well as of your company, complete with minimum share capital.

Now that all the legal formalities are completed, you need to rent an office and sign the relevant tenancy agreement and Ejari for the rented space. After this, wait for the initial approval by the DED. Within a week, you will be able to collect your business license, after the submission of the governmental fee, and you will be ready to start your business activities!

It’s that simple! Well, actually not. If you consider the sheer amount of documentation and the number of visits to various government offices, the entire process may take a toll on your new business plans. This is why it is strongly recommended to hire the services of the leading business setup service in UAE. After all, well begun is half done!

At Virtual Office, our team of experts is well equipped to help you set up your business in Dubai. For details about setting up a business in Dubai, feel free to connect with us today.

Things to consider while renting serviced offices in Dubai

Home to many conglomerates and business centers, Dubai is a favorite among entrepreneurs and business tycoons. From rental offices to shared to coworking office space, you can get everything in Dubai when it comes to offices.

Since owning an office may not be a feasible option for everyone, shared office spaces can be the best budget option to get started with the business in Dubai. So, what are the criteria to look for a coworking space or serviced offices on rent in Dubai?

Location

From 100% of company ownership to no currency restrictions, zero corporation, income, and personal tax, Dubai is favorite in SMEs and startups.

Dubai has opened its doors to all the businesses and has many properties dedicated to shared office spaces and serviced offices.

World Trade Centre, Dubai International Finance Centre, Deira, and Sheikh Zayed Road are few of the popular commercial centers in Dubai. Dubai also has committed areas like Dubai Media City, Internet City, Healthcare City, and Sports City for every type of business.

Most of these commercial areas are well-connected with public transportation for easy access. Some of these are also close to residential areas.

Apart from this, keep in mind the size of the office. 200 sq. ft is the minimum size of the office, and 70 sq. ft per person is the norm for office set-up in Dubai as issued by the Dubai Economic Department (DED).

Amenities

Depending upon your business, you might need added amenities in your service office. Most of the serviced office on rent in Dubai provides basic amenities, including meal rooms, restrooms, parking, meeting rooms, security, and maintenance services.

Some serviced offices also offer showers on-site, gym facilities, and special services for disabled people. You can also check upon the availability of Wi-Fi and internet services, reception, and administrational assistance as per your requirements.

Many instant offices are known for their quick office solutions and can accommodate most requests, for one person to hundreds and more. Expert business support providers can help you select the best serviced office on rent in Dubai for your business.

The Rent

One can indeed get a serviced office on rent in Dubai for as low as AED 2000. And there are luxurious offices available for AED 9000 to AED 10000 monthly.

The rent of a serviced office in Dubai depends upon the location, amenities, size, and existing infrastructure of the commercial property. Many shared offices on rent in Dubai also offer pay-as-you-use system with flexible rates. This also helps reduce additional costs, especially when you’re a startup.

You know what kind of rental agreement will best suit your business. Professionals can help you identify and avoid hidden clauses that may surface later on in the rental contract that you might miss. Look out for professionals that also take care of your PO Box address in UAE and provide Ejari service as well.

Along with refundable deposit and rents, keep additional costs like set-up costs, transport options, etc. in factor while considering costs.

Want to discover more?

If you’re planning to get a serviced office on rent in Dubai, or simply require more information, Virtual Office can help you find answers and provide expert business solutions.

Important Tips to Be Followed While Looking For the Rental Office Space

If you are looking for office space in Dubai, then you are in the right place.

Dubai has become a popular hub in the world for setting up a business that reaches everywhere. To thrive in global competition, entrepreneurs have now shifted their interests from a traditional office environment to the contemporary spaces that are engaging and functional. To improve the office environment, one can opt for rental services offering office space equipped with all the necessary tools and equipment.

Offering employees an efficient environment with all the amenities result in better productivity and growth. It also improves the coordination and communication between team members. However, there are certain things are important to consider while renting office space such as location, size of the office, amenities, rent lease, and of course, the budget.

  • Location – Location is an important factor to consider while planning to set up a business. Make sure to find a location that is easily accessible from where employees can easily travel through public transport to the desired destination.
  • Budget – Budget is a big concern when planning to start a company and finding office space. To strengthen the position of the organization, an entrepreneur must have good credit and strong financial back up so that (s)he can meet the expenses of office amenities to provide employees with the best. One can also consider the services of the local broker having potential market knowledge about property rates and also help you to negotiate with the landlord for having better deals.
  • Size of the Office Space – One should invest in an office space depending on the number of employees. For instance, if you have a large number of employees and a limited office space, then your employees may feel congested and suffocated, which can also divert their attention from the work. Make sure you do not face any of these implications because of inappropriate office space.
  • Decide on the Lease of Rental Office Space – It might be a tough task to decide on the number of years while renting office space. It depends on the organization, for instance, if it’s a startup company, then minimum of 5 to 6 years are needed to measure the success of the business, and according to that, it can be modified in the future. 

Do not compromise on the office space and invest in the services of a professional and reputed rental company offering appropriate and fully-equipped office space.

What are Serviced Office Spaces and their Benefits?

Serviced office spaces are a great option for startups and entrepreneurs to set up their business easily and quickly. They are also the best options for the businesses that have limited budget and want to get most out of their investments on the resources. Serviced office spaces offer many benefits to the organization to grow faster. A company can easily get serviced office for rent at affordable costs as per their business requirements with the help of brokers or agencies.

virtual office

What is a Serviced Office?

A serviced office is like any other office space or building that is fully managed by an external company or office provider. These office management companies rent shared office spaces, individual offices, or floors to different companies as per their business needs. Serviced office spaces are fully equipped with all the office facilities, including:

  • Dedicated receptionist and administrative support
  • IP telephony and telecom services
  • Internet connectivity
  • IT infrastructure and other related services
  • Meeting and conference rooms
  • Furniture and utility services like air conditioning
  • Full-time security and surveillance services

Benefits of Service Office Spaces

  • Immediate availability with ready-to-do business
  • Any business can get serviced office on flexible and short-term leases
  • Fantastic office location for your business address
  • Serviced office spaces are cost-effective, especially for startups and new businesses
  • It offers all the necessary facilities needed to run an office
  • Reduce overheads
  • Professional support staffs
  • No worries about maintenance
  • Fast and easy setup of your business operations
  • Offers better networking with other businesses

If you are still wondering if the serviced office is the best option for your business needs, then you should consider yourself in if you fall into any of these categories:

  • Startups or New Businesses those are not ready for a full-fledged office building
  • If you are setting up a branch office to target new markets
  • If your company is looking for an office space for the short-term purpose to manage an overflow for an ongoing project
  • If you are moving your office from one location to another, and your new office space is not ready yet, then the serviced office space can serve the purpose
  • If you are looking for an individual office space for a specific contract or project. 

Things to consider before choosing a serviced Office Space

If you are looking for a serviced office space for your business, consider listing down your entire requirement before contacting a serviced office broker to get serviced office for rent. Ask these questions to yourself while choosing the right one for your needs:

  • What kinds of office facilities are you looking for in your business operations?
  • What will be the best location for your business address?
  • How much space will be required?
  • How quickly your business can be set up?
  • What is your budget?

The only way to achieve the impossible is to believe it is possible. —Charles Kingsleigh,

When you are looking for a serviced office broker or agency, check out the online reviews, ratings, and testimonials to get an idea about their professionalism and how good they are at their work.

 

What Is The Procedure of Vat Registration In Dubai?

In the professional world, VAT is a crucial source of income for a country’s government, charged upon goods and services levied at each point of sale. In the UAE, consumers have to pay 5% extra for the purchase of particular goods and services. It is mandatory to apply for VAT registration for business owners who are earning an annual turnover of more than 5 Lakhs on the supply of goods and services. However, if the turnover is of a particular business is less than the desired limit, the business owner can avoid paying VAT to the government authorities.

Before moving further, let’s first understand what VAT is all about.

VAT Registration in Dubai

What is VAT?

VAT or Value Added Tax is an indirect tax levied on local and imported goods at each stage of production. Most of the people confuse VAT with sales tax, however, sales tax is collected once at the time of final purchase by a consumer, while VAT is collected at several points throughout an item’s production at the time of each sale is made. In short, it is a principle where a seller charges VAT from the buyers and then pays to the government.

After learning about its meaning, let’s know more about its purpose. The main purpose of VAT is to increase the government’s revenue collection through consumer spending, and its collection is considered a good way to maintain a balance between income tax and consumption tax.

How to register for VAT in Dubai?

More than 160 countries are having a value-added taxation system based on tax payer’s consumption, and not his/her income. VAT registration is classified into three categories- mandatory VAT registration, Voluntary VAT registration, and Exemption from VAT registration. One must know the eligibility criteria while applying for VAT registration. For instance, if your business turnover exceeds the mandatory registration threshold of AED 375,000 and the voluntary registration threshold of AED 187,500, then you can apply for VAT registration in Dubai.

One can fill the registration form online and submit the concerned documents along with the application form in order to receive a VAT number. After that, the Federal Tax Authority (FTA) will evaluate the information and documents, thus deciding on its approval. 

Documents Required during VAT Registration in Dubai

  • A copy of passport and Emirates ID
  • A copy of the trade license of a company
  • An elaborated description of what business activities one is dealing with
  • A record of business turnover of the last 12 months in AED
  • Details of bank accounts

These are the mandatory documents required. However, you may require following documents:

  • A record of the estimated value of imports and exports for one year to each GCC countries
  • A record of expected turnover in the next 30 days
  • Other documents such as a certificate of incorporation, articles of association, and power of attorneys are needed for authorizing a person’s identity and his/her commercial activities running in the UAE

Now that you are aware of everything that is needed for VAT registration in Dubai, you can hire professional consultants to eliminate the complexities of the registration process.

Establish your Dream Company by Hiring a PRO Service in Dubai!!

Do you have a dream to start a business in Dubai? Are you finding it difficult to complete the process of company establishment in Dubai? If yes, then you are reading the right content.

Not only you, but there is a huge population from the corners of the world who always dream to start a company in Dubai because the economy here is very developed. There is a space for every category of the industry so the investors never feel restricted at any point. But the problem comes when you have to complete the formalities for the business setup. It is not at all easy.

You have to visit different officials and many authorized centers to complete the business setup formalities. There are some steps that you have to complete that you are even not aware of. If you want that nothing goes wrong in the formation of your dream company, we recommend hiring pro service in Dubai.

 What is Pro service?

PRO or Public Relations Officers are the experts who help you in handling all your documents and paperwork related to your business establishment. They will help you connect through different departments for labor cards, visa applications, commercial approvals, trade licensing, and more. The entire process will be glitch-free for you.

Few important areas where they offer their helping hands are:

  • Helps to apply for resident and employment visa
  • Helps in getting labor and immigration cards
  • Helps in passport clearance
  • Helps in the notarization of legal documents
  • Helps in updating and renewal of trade and annual license

Reasons to hire PRO Service in Dubai:

  • Save Time

The approval process for the documents clearance and related procedures are time-consuming. A PRO takes care of all these steps saving your time and energy.

  • Save Expenses

A PRO does several tasks like getting approvals from Immigration &Labor Ministry, acquiring a license, opening a bank account, and so many more. Whether you have an in-house PRO or taking help from out, a PRO with his/her network helps reduce the expenses made in document clearance.

  • Stay Stress-Free

 The experts you hire will smoothly function for the approval of the documents and other purposes. They will care for the safe submission, pick-up, and delivery of the documents from various departments.

With the above discussion, you might be confirmed that PRO service in Dubai will take responsibility for the document processing for your business establishment. But, there is something additional that they will offer you. They will act as your business advisor who will keep you aware of all the legal obligations and give you the right advice at every step. Hence, whether you hire an in-house PRO or opt for an experienced PRO Service in Dubai, getting the service at the right time will save you from all the hassle.

Factors to Keep In Mind While Booking a Meeting Room

Are you looking for meeting rooms in Dubai?

If yes then you have landed in the right place.

Meeting rooms are now seen as a great business culture in the corporate world. The idea behind the construction of meeting rooms is to expand the growth and productivity in a development phase by offering entrepreneurs and potential investors an environment to have meetings without being distracted with outside forces.

Meetings room is the perfect source for startup companies who have recently joined the business culture and don’t have adequate office space to invite people in large numbers for discussing important information and data with clients and investors. These are like conference rooms equipped with overhead projectors, furniture, effective sound system, stage lighting, laptop, screen, high-tech AV system, white and blackboards, duster, marker, IP video conference system, voltage, printer, and fast internet access. There are different layouts of meeting rooms such as U-shape, classroom, cabaret, boardroom, banquet, etc. that one can look while arranging business meetings.

Attending business meetings is an important aspect in the corporate sector and every organization, whether a big firm or a small one needs to arrange or go on business meetings where future business prospects are being discussed with potential clients and investors. If such activities are done in a busy environment lacking proper space, the right tools, and the technicians handling the technical department, then the results it will bring will be disappointing.

What things to consider in a meeting room?

There are various companies offering office space for attending business meetings. To ease the finding process, one should consider the following points while considering the services of meeting rooms to select the best one.

  • Location – While looking into the services of meeting rooms, one should not compromise on the location factor because a far off place will create difficulty for people to reach on time. Make sure that the location is fulfilled with access to public transport like the metro so that one can easily commute to the destination without getting troubled in navigating the place.
  • Advance booking – One should invest in the services of those meeting rooms that can be booked in advance, so there is no future inconvenience regarding its availability. Also, their services should allow you to cancel the bookings at short notice and make refunds without ignoring your calls and messages.
  • Cost – The price of meeting rooms depends on the requirements of people and the place they have selected for conducting business meetings. While booking a meeting room, one should pay for the services being offered by meeting room rentals. There is no point in paying a large sum of money for insufficient facilities.

If you are in the search of meeting rooms in Dubai, then invest in the meetings room services that help you to accomplish the purpose of the business meeting in an environment with all the necessary tools and equipment at an affordable budget.

When and Why Do You Need Pro Services?

Dubai’s economy is stable and stronger than ever before, making Dubai an ideal income-tax-free location to set up a business or open a branch of an existing company. However, the documentation task in Dubai is not easy, especially due to the language barrier. Even though the Dubai government has made procedures quite simple and easier by implementing smart electronic and online systems; yet few things may baffle entrepreneurs, startup owners, and businessmen.

Additional to the governmental scrutiny and document clearance are also required as Dubai acknowledges all aspects of viability and has strict safety measures. When you are from another country, tampering with government work, such as official certification, ministry approval, judicial legalization, or embassy acknowledgment from the embassy or other government or semi-government, can be very frustrating and exhausting. Fortunately, you don’t have to worry about it. You can get all the work done with the least hassles by hiring public relationship officer services in Dubai. 

Pro Services to Start a Business in Dubai

Many people confuse PRO services with professional services. On the contrary, PRO is an acronym used for Public Relations Officer. A PRO is mainly responsible for document clearance procedures. The document clearance procedure is to get approval or certification from the legislative departments. It encompasses a range of documentation work, including the processing of employment visa, immigration card, labor card, spouse or family visa, and renewal of all these documents as and when needed.

Responsibilities of PRO in Document Clearance

A PRO helps companies and entities in various kinds of work, such as:

Arranging visit visa and extension, registration of a new trade license and renewal, attestation of documents, and processing of documents from Dubai Municipality, Chamber of Commerce, Dubai Economic Department, Ministry of Education, Ministry of Foreign, Ministry of Justice, and relevant ministries 

Why do companies need PRO services? 

A company needs PRO services for various reasons. like:

1. In Dubai, employers and business owners need to provide residency visas to the employees being hired from outside of the UAE. A UAE residency visa includes employee’s passport and individual details, title, position in the company, residency number, and expiration date of the visa. Companies rely on PRO service providers to get visas and meet visa-related obligations. 

2. Emirates ID is simply an identification proof with a magnetic chip. Important details such as date of birth, passport number, passport size photo, and the provided residency number are embedded into this id. To acquire Emirates ID, companies hire PRO services for hassle-free execution. 

3. Another essential document is the labor contract. The employer and employee sign a mutual contract as required by the law, stating the contract procedures of employees are guided by the law. A PRO drafts and processes the Labor Contract, thus, making things faster and easier for the employer. In short, a PRO service provider takes care of all your governmental needs, legal issues, and clearance of any document related to business setup and helps you focus on other important things.

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