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A Few Productive Reasons Why You Should Go for Virtual Offices!!

If you are operating your business from your home or from any other place, but you want to reassure your potential clients and customers that you are a professional and skilled team then you can simply go for the services of a Virtual Office.

Understanding Virtual Office

A virtual office service basically offers the important services and facilities of an office but without the actual physical location and space. If hired the right service provider, it will definitely give your clients the apprehension that you have a completely developed office of your own, however, when in reality you are simply outsourcing the bits you need for a fully-fledged office.

So, are you thinking about whether or not to hire virtual office services? Read on to know about a few potential reasons for doing so and benefits you can gain from hiring the right one.

1.    Hiring a Virtual Office Service Provider will allow you to have fewer Office Overheads

By using virtual office space, you’ll be able to avoid your rents, utility costs, and other extra expenses that come along with having a physical space. A great thing about this benefit is that you can then pass those savings onto your potential clients, or even give your employees a hike so they can work more productively.

All in all, when you reduce your overall office overhead cost, you can then proceed forward to innovate across different sectors of your business. Keeping all your expenses at a minimum will enable you to become more efficient and productive while giving you the capability to run your business successfully.

2.    They Increase your Office Flexibility

When you utilize a virtual office service, you give your potential employees the benefit of flexibility. This enables them to choose which suitable time of the day they are most productive and motivated to do their work. Besides this, some virtual offices also have actual settings of an office that your employees can use for their work. They have all the necessary office supplies from kitchens and desks to meetings rooms and lounge spaces. In some cases, you’ll also be offered a receptionist who will certainly add an additional level of professionalism towards your business.

3.    Virtual Office Services are Cost-Effective

Traditional office locations and spaces come with a lot of other things including office rent, amenities, infrastructure, utilities, furniture, etc. whereas a virtual office allows you on-demand service to traditional office space and conference rooms and that too without having to maintain the long term costs associated with an office lease. With this, you get the benefit to enjoy daily, hourly and monthly access to fully furnish and well developed private offices and meeting rooms equipped with all the required collaboration tools.

An Important tip to Remember:

When you are outsourcing a virtual office for your business, remember to not to bind yourself into a long contract, even if you are promised a cheaper rate. Keep in mind that the whole point of getting the services of a virtual office is that it is a very flexible option and all your requirements and preferences are likely to transform your business growth.

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Virtual Office: What Are Key Advantages?

When business calls for flexible work hours, virtual offices create the path for it. With virtual offices, you can work whenever you like from wherever you are. 
There are many benefits such as virtual offices save commute time, reduce technology costs and lower overhead costs (with no lease to pay). Having remote workers also increases productivity, and produces a lower turnover rate.

Here are some of the ways your employees, and your business, can benefit from a virtual office

No Need to Commute

Generally, two or three hours of time are spent on commuting to office every day. And that is a great deal of time that can be utilized on other things like skill development and family and so on. Because of that, productivity has increased and our employees are more focused.

Employees are Easily more Active

Prolonged sitting in office not only impact our health but also our productivity. With virtual office, employees are free; there are no such hard and fast rules like login into system for 9 to 10 hours daily. They can manage their work as their convenience. And this has a positive impact on the productivity of an employee.

More flexibility which means less vacation

Want to have “donuts with dad” in your child’s third grade class? Do not worry. You can make the time later. Prefer to workout at lunchtime? It is possible only with virtual office, which allows you to choose a way you want to work –whether you want to workout at lunch time or get a shower.

Less Additional Expenses

There’s no office lease, so there is no utilities points such as vendors, water purification system, cafeteria, etc. So you save on renting space for them. Also, you do not need security services which take a great deal of office budget. No need to commute, which saves on traveling expenses. Thus, with virtual office, you save on addition expenses.

No Need to spend on Technology

BYOT (bring your own technology) started in the school system. And now it it’s quickly making its way into the business world. By working remotely, employees have to arrange the technology they need, and they’re responsible for upgrading it when needed.  You may worry about the cyber risks. There are solutions like a password tool, monitoring and employee training.

Virtual office also provides an impressive corporate address in an established area, a company phone and fax number, and voicemail among all facilities a business might need such as shipping and mailing services.

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How to Choose Office Space in Dubai for Rent

Starting a new business is always daunting due to the amount of paperwork you must complete and submit to the relevant authorities as well as the need to find the perfect office space size and location. Unlike established businesses, the type of office space in Dubai for rent that business startups opt for can make or break their business. A poor office space puts off prospective clients and your working team as well because the nature of office spaces affects efficiency and productivity. Nobody would like to be associated with a poorly though of office space. Meaning that, choosing the ideal office space in Dubai for rent is of utmost importance at ensuring the success of your business startup in Dubai. So, how do you choose the right office space in Dubai for rent?

Location

Most of the commercial developments in Dubai are within the World Trade Center, the popular Sheikh Zayed Road; the main motorway, and Dubai International Finance Center. In addition, there are specialized commercial areas such as; the internet City, Healthcare City, Dubai Media City, and the Sport City where businesses relating to specific city industries are setup. Evidently, there are numerous office locations in Dubai but that does not mean that all are ideal for your business. Determine your office space in Dubai location based on the nature of the business you intend to carry out. Do you need to move products with ease? Do you need an easy to access location for your prospective clients? Or do you prefer to close proximity to competitors?

Office Size

According to the Dubai Economic Department, the minimum acceptable office space in order to acquire a new trade license is 200 sq. ft. Apart from fulfilling this minimum requirement, it is paramount that businesses acquire enough office room to accommodate their employees and necessary office equipment. Additionally, the office space in Dubai for rent layout should work for your business and the interior décor you have in mind. You should have the freedom to decorate the office space to your liking or in line with your business operations. Remember to check the internal space’s acoustics because echoing office spaces can be uncomfortable and inhabitable.

The Building

Is the building secure for both your employees and clients? Are there security guards manning the reception area? Is the building well-maintained? Does it have adequate parking space? Can you access your office at any time? This are just a few questions to ask yourself before settling on an office space building. Always ensure that the building is secure, clean, well-maintained, and accessible even after office hours. This way, you can work extra hours when need arises without worrying about your security, that of your employees and business infrastructure.

Summary

Dubai is the ultimate business setup location that offers access to the entire Middle East market. However, businesses can easily miss out on exploiting the vast market by choosing the wrong office space Dubai for rent. If you can make a perfect choice, seek assistance from business setup experts in Dubai.

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Why Co-working Space Dubai is Perfect for Millennial Employees

Globally, millennials make up the largest workforce percentage. Evidently, there is a high number of Indian millennial workers in Dubai alone. Though millennial employees were once viewed as lazy, entitled, and narcissistic, they have proven themselves to be highly valuable at collaborating and innovating as compared to previous generations. However, they have varying work values and beliefs that are changing the working culture. For instance, millennials have reconsidered the 40-hour work week but are always willing to put in extra work hours when working on long projects. Additionally, they have defied the idea of being in an office setting all day even after the day’s work is done. They have a strong insistence on schedule flexibility that makes co-working space Dubai the ideal choice for millennial employees. Here is why;

Freedom

The freedom offered by co-working spaces Dubai make them an attractive option for millennial workers. In co-working spaces, workers are free to come and go as per their schedule and liking. For a generation that values work/life balance and personal time more, millennial workers only focus on work when they feel it makes sense. As such, the co-working environment supports work/life balance and personal time making it the perfect workplace model that motivates millennials to work efficiently and be more productive.

Consistent innovation

Apart from guaranteeing freedom and flexibility, co-working space Dubai fosters collaboration which is yet another millennial value. Co-working spaces bring people from different areas of expertise, work disciplines, and experience levels together resulting in collaborations and ultimately, consistent innovations. This a benefit unique to co-working spaces Dubai because regular office settings or work from home arrangements bar workers from interacting with other like-minded individuals and professionals outside their areas for expertise for collaborations and innovations.

Affordability

Businesses have been open to explore unconventional workforce structures that utilize more remote workers, consultants, and freelance workers. The regular remote and freelance workers typically work from home offices. However, since the millennial generation has been reluctant to explore the housing/ rental markets and prefer to stay in their parent’s/ childhood homes, they barely have space for home offices. This leaves co-working spaces as the main and only option for millennials due to affordability as compared to renting traditional office spaces.

Summary Co-working spaces Dubai are the ideal choice for millennial employees because they accord them the freedom and flexibility they yearn for while encouraging interactions and collaborations with experts from other professions. As such, all business formations seeking to work with millennials,

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How to own a virtual office in Dubai?

Dubai is the most preferred destination for many foreign investors who want to open their business in an international location. The UAE is a prolific business hub and several foreign companies have their branch offices set up here. Considering the start-up and international business growth in the city, the concept of virtual office in Dubai is being implemented by several businesses who are seeking to have a presence here.

virtual office in Dubai

There are several consultants who can help the foreign investors in setting up a virtual office in Dubai and also with the free zones to set up their business. In order to enter the UAE market, you can completely depend on their services and they will expedite the process. A virtual office solves many of the problems for your business and also helps in cost cutting. You can gain complete remote access of your business in the UAE from anywhere in the world.

What is a virtual office in Dubai?

The virtual office is a type of business address for foreign investors and gives the same benefits as the brick and mortar office at a much lower cost. A virtual office will enable the owner (s) to work remotely and without being physically present in the UAE branch office. This set up also enables the employees to work remotely. However, the business owner may choose to appoint another person to carry out certain activities, like attending phone calls and handling mails. Entrepreneurs and start-ups can take assistance of consultants for company registration; some even offer complete virtual office solutions to their clients.

How to get a virtual office in Dubai?

Many foreign investors are caught in a dilemma when it comes to deciding about setting up a virtual office or a traditional office in Dubai. The main purpose is to create a presence in the UAE market and both these options are quite viable for that. However, a virtual office is easier to set up in Dubai as it requires the owners to register their company with the help of company registration agents. Typically, a contract is signed and then the virtual office is obtained.

Advantages of Virtual office in Dubai

Opening a virtual office in Dubai has several advantages and one of the most important is being able to access the related services and be part of the economic boom that the city is currently experiencing. Nonetheless, there are some points to consider when opening a virtual office. These are highlighted below:

  1. You will need a physical address in Dubai mainland or a free zone so that the virtual office setup can be completed.
  2. You will need a local phone number for your employee or business partners if any so that your potential clients can reach you.
  3. You can also set up conventional and electronic mail services through the virtual office.
  4. Through the virtual office you can also collect your bank statements.
  5. There are certain features that allow you to book virtual conference rooms on prior notification.

With a virtual office, you can avoid renting office equipment and need not pay maintenance costs for the office. Other savings can be in the form of avoiding the need of relocating office personnel to Dubai. Given all these benefits, a virtual office in Dubai makes a lot of sense.

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Virtual Office Space for All Your Business Requirements

Looking to build a professional image for your startup business and do not know how to do this without spending a lot? We tell you. You do not need to invest any money in leasing or buying actual office premises. Simply, opt for a virtual office and experience that corporate setup without investing any huge sum. Instead of booking an office space, hiring a receptionist, investing in purchasing office equipment, phone, furniture, and fax machines, opting for a virtual office will save your large sums and also efforts.

Every company that has a proper office, communication system, and other setup is viewed as a legitimate business unit by others. However, the monthly expenses of operating a complete office setup are often too high, one that cannot easily be afforded by a startup company. But with a virtual office, you can do away with such worries of high expenses and too many hirings. Even if you are just initiating your project, a virtual office offers you a cheap and best option for operating your business.

By spending a minimal amount each day, you can get all the utilities that you require in a business set up- a professional receptionist; air conditioning, water, and electricity facility; mail management system; printing, copying, and scanning facility; internet and IT support; and more. This is an exceptional remedy for all those who are just starting out or for those who want to keep their operational costs low.

A virtual office also plays a worthy role in the process of establishing business credit. Instead of using their residential address as the company’s mailing address, one can simply use their virtual office address.

Mentioned below are a few major benefits of using a virtual office.

  • Dedicated phone line number. A local area fixed line number is highly essential to help garner more number of local customers easily. It appears more personalized and trustworthy to the locally situated clients in comparison to a number with an unrecognizable area code.
  • Professional receptionist. If you have a professional receptionist who can answer your phone calls, it will speak volumes about your business and its operations. It will give out a professional image about your business concern which is essential for attracting customers.
  • Corporate mailing address. A proper commercial mailing address is a highly important element if you are looking to build credit for your business. For instance, lenders can easily identify the location and operations of a business with a corporate mailing address.
  • IT supports. Good IT support is essential for ensuring that your business remains up to date in light of all the technological evolutions that take place. You can get the services of experts without having to spend a lot of money in hiring them.
  • Furnished office space. A virtual office provides you the convenience of not having to buy or rent the furniture from the outside. This also offers you the ease to expand at any time when required. This way you also save a lot of your money that you would otherwise have to spend on purchasing or renting the furniture.

These are a few major ways in which you can benefit from virtual office space. However, do the necessary research to find a provider of the same as you cannot change your business premises every second day. Find a company that can offer you reliable virtual office solution based on your requirements and budget.

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