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Meeting Room – Virtualoffice

Choosing the Right Meeting Room in Dubai

Finding the right meeting rooms in Dubai for your meetings or event can be time consuming and even daunting at times as you have so many options to choose from, as you have so many venues to choose from. You can go for a meeting rooms in a hotel or even go for dedicated meeting venues.  To help you make a better decision, here are some of the factors for areas to consider when choosing a venue.

1. Location

Location is one of the most important factors you should consider when choosing a meeting rooms in Dubai, UAE. Choose a place that’s convenient for all your attendees. It should enjoy easy transport links and also provide amenities for free parking.  You can go for a dedicated meeting rooms specialize in conducting meetings day in and day out and are more likely to be well-placed to satisfy your needs. Don’t overlook the importance of outdoor space as well.

2. Budget

Before you start your search for meeting room, chalk out a budget and stick to it to avoid being tempted by more expensive venues that are might put a load on your finances. On the other hand, think twice before going for cheaper venues as you may lack certain services or come up with hidden costs after the meeting has taken place. Choose a venue that is good value, with great facilities, food and service. Check their credentials before choosing. Try to go for meeting room that has won awards and accolades.

3. Space

Ensure that the meeting rooms Dubai that you choose is right for your needs. For smaller meetings, a more intimate venue may be a good option as it saves on the costs. For larger events, you should go for a venue that can offer ample meeting space along with breakout rooms, restaurants, accommodation, outside space and leisure facilities

4. Response Times

When you’ve found a meeting room in Dubai, UAE that you like, note how quickly their sales team responds to your enquiry. This shows how the venue’s service will be like throughout the booking. You might want to pay a site visit before you book the venue and think about whether it will fit your requirements.

5. Venue visits

If you decide to do pay a site visit to the meeting room, here are a few things to look out for:

  • How good is the welcome you receive?
  • Is the meeting room clean, tidy and well maintained?
  • Is there a car park?  What is the capacity? Is it a free parking?
  • Do they offer catering services? If possible, you should meet the chef, sample the food and talk about the possible menu choices before you book
  • Is the staff well-behaved? Are they friendly and welcoming?
  • Do the training and conference facilities meet your requirements?
  • Does the venue have outside space that can be utilised for break-out sessions?

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