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Important Tips to Be Followed While Looking For the Rental Office Space

If you are looking for office space in Dubai, then you are in the right place.

Dubai has become a popular hub in the world for setting up a business that reaches everywhere. To thrive in global competition, entrepreneurs have now shifted their interests from a traditional office environment to the contemporary spaces that are engaging and functional. To improve the office environment, one can opt for rental services offering office space equipped with all the necessary tools and equipment.

Offering employees an efficient environment with all the amenities result in better productivity and growth. It also improves the coordination and communication between team members. However, there are certain things are important to consider while renting office space such as location, size of the office, amenities, rent lease, and of course, the budget.

  • Location – Location is an important factor to consider while planning to set up a business. Make sure to find a location that is easily accessible from where employees can easily travel through public transport to the desired destination.
  • Budget – Budget is a big concern when planning to start a company and finding office space. To strengthen the position of the organization, an entrepreneur must have good credit and strong financial back up so that (s)he can meet the expenses of office amenities to provide employees with the best. One can also consider the services of the local broker having potential market knowledge about property rates and also help you to negotiate with the landlord for having better deals.
  • Size of the Office Space – One should invest in an office space depending on the number of employees. For instance, if you have a large number of employees and a limited office space, then your employees may feel congested and suffocated, which can also divert their attention from the work. Make sure you do not face any of these implications because of inappropriate office space.
  • Decide on the Lease of Rental Office Space – It might be a tough task to decide on the number of years while renting office space. It depends on the organization, for instance, if it’s a startup company, then minimum of 5 to 6 years are needed to measure the success of the business, and according to that, it can be modified in the future. 

Do not compromise on the office space and invest in the services of a professional and reputed rental company offering appropriate and fully-equipped office space.

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What are the Benefits of the Virtual Office?

A virtual office is a great way to run businesses and office related activities without the overhead of a long lease and administrative control over employees. With a virtual office, employees can work from anywhere and have access to things like mailing addresses, phone answering services, and meeting rooms. Virtual offices operate as one unit to serve customers and do not exist in a fixed location. This type of set up is especially popular with startups and small businesses that want to minimize overhead and create web-based office productivity software and services like video conferencing that drive the growth in a virtual world.

A virtual office can also lead to greater productivity as its services are free from administrative tasks as well as commutes. When working in a virtual office each employee can work from the location according to his choice and employers can also hire people who live locally. More and more people find ways to work remotely, the benefits of a virtual office that are immediately noticeable. However, not everything is easy as it seems and some may find scheduling of virtual office space no less different than time-consuming scheduling conflicts inherent in a physical office.

UAE is the fastest growing economy where consumers today get their hands on a vast range of consumer goods and services. The UAE shopper is among the top spenders online and represents the biggest annual spend per online with growth projected through 2020 at 29.6 percent supported by visa transaction data, which shows that the UAE continues to maintain a healthy lead in average transaction size compared to both emerging and mature markets.

Virtual offices are cost-effective solutions and convenient when it comes to commute time and low on technology expenses. and lower overhead costs having remote workers to cut down on commute time, increases productivity and produce a lower rate. Therefore, Virtual offices have many benefits.

Benefits of Virtual office

  1. The usual office takes almost the whole day where you struggle with getting ready and traveling, but with a virtual office, you can save your time to help with productivity and making employees happy.
  2. According to a study, sitting at your desk for more than 11 hours a day increased your risk of death by more than 40 percent in the next three years regardless of other activity. It is important to stay active. A virtual office allows moving around more where employees are not chained to their desks.
  3. With a virtual office, you can gain access to be somewhere where you need to reach urgently. Some companies have offices in one location and some in somewhere else.
  5. Less overhead- When you function with a virtual office, there is no office lease, no utility payments, no hardware and no associated costs with having a brick and mortar space. All that savings can only be passed along to clients and affects your profit margin to invest more in your people.

You are an entrepreneur and looking for a virtual office with Dubai address, you can go to virtual office in UAE.

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Virtual Office: What Are Key Advantages?

When business calls for flexible work hours, virtual offices create the path for it. With virtual offices, you can work whenever you like from wherever you are. 
There are many benefits such as virtual offices save commute time, reduce technology costs and lower overhead costs (with no lease to pay). Having remote workers also increases productivity, and produces a lower turnover rate.

Here are some of the ways your employees, and your business, can benefit from a virtual office

No Need to Commute

Generally, two or three hours of time are spent on commuting to office every day. And that is a great deal of time that can be utilized on other things like skill development and family and so on. Because of that, productivity has increased and our employees are more focused.

Employees are Easily more Active

Prolonged sitting in office not only impact our health but also our productivity. With virtual office, employees are free; there are no such hard and fast rules like login into system for 9 to 10 hours daily. They can manage their work as their convenience. And this has a positive impact on the productivity of an employee.

More flexibility which means less vacation

Want to have “donuts with dad” in your child’s third grade class? Do not worry. You can make the time later. Prefer to workout at lunchtime? It is possible only with virtual office, which allows you to choose a way you want to work –whether you want to workout at lunch time or get a shower.

Less Additional Expenses

There’s no office lease, so there is no utilities points such as vendors, water purification system, cafeteria, etc. So you save on renting space for them. Also, you do not need security services which take a great deal of office budget. No need to commute, which saves on traveling expenses. Thus, with virtual office, you save on addition expenses.

No Need to spend on Technology

BYOT (bring your own technology) started in the school system. And now it it’s quickly making its way into the business world. By working remotely, employees have to arrange the technology they need, and they’re responsible for upgrading it when needed.  You may worry about the cyber risks. There are solutions like a password tool, monitoring and employee training.

Virtual office also provides an impressive corporate address in an established area, a company phone and fax number, and voicemail among all facilities a business might need such as shipping and mailing services.

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How to Choose Office Space in Dubai for Rent

Starting a new business is always daunting due to the amount of paperwork you must complete and submit to the relevant authorities as well as the need to find the perfect office space size and location. Unlike established businesses, the type of office space in Dubai for rent that business startups opt for can make or break their business. A poor office space puts off prospective clients and your working team as well because the nature of office spaces affects efficiency and productivity. Nobody would like to be associated with a poorly though of office space. Meaning that, choosing the ideal office space in Dubai for rent is of utmost importance at ensuring the success of your business startup in Dubai. So, how do you choose the right office space in Dubai for rent?

Location

Most of the commercial developments in Dubai are within the World Trade Center, the popular Sheikh Zayed Road; the main motorway, and Dubai International Finance Center. In addition, there are specialized commercial areas such as; the internet City, Healthcare City, Dubai Media City, and the Sport City where businesses relating to specific city industries are setup. Evidently, there are numerous office locations in Dubai but that does not mean that all are ideal for your business. Determine your office space in Dubai location based on the nature of the business you intend to carry out. Do you need to move products with ease? Do you need an easy to access location for your prospective clients? Or do you prefer to close proximity to competitors?

Office Size

According to the Dubai Economic Department, the minimum acceptable office space in order to acquire a new trade license is 200 sq. ft. Apart from fulfilling this minimum requirement, it is paramount that businesses acquire enough office room to accommodate their employees and necessary office equipment. Additionally, the office space in Dubai for rent layout should work for your business and the interior décor you have in mind. You should have the freedom to decorate the office space to your liking or in line with your business operations. Remember to check the internal space’s acoustics because echoing office spaces can be uncomfortable and inhabitable.

The Building

Is the building secure for both your employees and clients? Are there security guards manning the reception area? Is the building well-maintained? Does it have adequate parking space? Can you access your office at any time? This are just a few questions to ask yourself before settling on an office space building. Always ensure that the building is secure, clean, well-maintained, and accessible even after office hours. This way, you can work extra hours when need arises without worrying about your security, that of your employees and business infrastructure.

Summary

Dubai is the ultimate business setup location that offers access to the entire Middle East market. However, businesses can easily miss out on exploiting the vast market by choosing the wrong office space Dubai for rent. If you can make a perfect choice, seek assistance from business setup experts in Dubai.

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