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5 Factors to Consider When Looking for a Virtual Office in Dubai

The concept of a virtual office is gaining a lot of popularity among new businesses, start-ups, and entrepreneurs. Dubai is becoming an increasingly popular global business hub for businesses of all sizes and types. Virtual offices are the first preference among start-ups, entrepreneurs, and small and midsize enterprises (SMEs) in Dubai. A virtual office in Dubai can help them keep their keep expenses low and maximize their profit margins. 

What is a Virtual Office?

Virtual Office enables businesses to work remotely by giving all the office facilities without owning traditional and physical office space. With a virtual office in Dubai, you can have a business address, meeting room facilities, and various other services without bearing the capital expenses of having permanent office space.

A virtual office eliminates the requirement of having an actual physical space for your office activities. A virtual office also gives a business address in Dubai for marketing purposes to registered businesses. Apart from this, you can also avail of many benefits from a virtual office to operate your business remotely.

Most common services associated with virtual offices in Dubai are:

  • An official business address
  • Mailing services
  • Meeting rooms and video conferencing
  • Reception services
  • Official telephone number
  • VoIP services

Apart from these services, one can also avail of office-related services such as copying, binding, faxing, scanning, and laminating as per their requirements. The virtual office providers also offer additional digital services for businesses in Dubai.

How to Finalize a Virtual Office in Dubai

If you are looking for a virtual office in Dubai for your new business or venture, then these tips can help you find the best.

  1. Relevant Business Address

Choose a business address that most suits your clients as well as for your business activities in Dubai. Your business address should reflect your business reputation and identity as it is used for mailing purposes. You will use it for publishing on your business cards, your website, and other digital platforms. It is the mode of your business communication, that’s why it should be easily recognizable and accessible. Depending on your business requirements, you can choose from a few different options of virtual office set-ups, including a virtual office for marketing, e-office or Flexi-office set up, and dormant virtual office in Dubai.

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  • Flexibility of working hours

A virtual office space that offers 24/7 access to all the facilities can be the best option as you can arrange your schedules as per your business requirements. With all-time availability of services, you can organize a meeting whenever you want with your employees and clients in Dubai as well as outside Dubai.

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  • Amenities

A virtual office should provide you with the essential office amenities. Check with your virtual office providers in Dubai if they offer all amenities you need for smooth business operations and proper functioning of official activities.

Technology and infrastructure support:

Dubai offers world-class infrastructure and technology support to businesses to operate their business activities. Yet, it’s crucial to check out whether required digital solutions and connectivity for your business are being offered or not.

Some of the basic services that you should look for:

  • Internet, Wi-Fi, and VoIP services
  • Office desks
  • Printing, Scanning, and faxing facilities
  • Virtual assistance
  • IT Support
  • Cost-effectiveness

A virtual office should be cost-effective to fit a business’s financial capacity. A virtual office’s cost in Dubai can vary from one free zone to another, and other factors like services and location also impact the rent. [

You can also check for the online ratings, reviews, and testimonials of virtual office set-ups in Dubai to find the right one for you. Always prefer professional business consultants for finding the right virtual office as per your business requirements. They will help you throughout the whole process and paperwork involved in getting a virtual office for your business in Dubai.

Looking for a virtual office for your new start-up? Contact us to get the best virtual office in Dubai.

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What are the Benefits of the Virtual Office?

A virtual office is a great way to run businesses and office related activities without the overhead of a long lease and administrative control over employees. With a virtual office, employees can work from anywhere and have access to things like mailing addresses, phone answering services, and meeting rooms. Virtual offices operate as one unit to serve customers and do not exist in a fixed location. This type of set up is especially popular with startups and small businesses that want to minimize overhead and create web-based office productivity software and services like video conferencing that drive the growth in a virtual world.

A virtual office can also lead to greater productivity as its services are free from administrative tasks as well as commutes. When working in a virtual office each employee can work from the location according to his choice and employers can also hire people who live locally. More and more people find ways to work remotely, the benefits of a virtual office that are immediately noticeable. However, not everything is easy as it seems and some may find scheduling of virtual office space no less different than time-consuming scheduling conflicts inherent in a physical office.

UAE is the fastest growing economy where consumers today get their hands on a vast range of consumer goods and services. The UAE shopper is among the top spenders online and represents the biggest annual spend per online with growth projected through 2020 at 29.6 percent supported by visa transaction data, which shows that the UAE continues to maintain a healthy lead in average transaction size compared to both emerging and mature markets.

Virtual offices are cost-effective solutions and convenient when it comes to commute time and low on technology expenses. and lower overhead costs having remote workers to cut down on commute time, increases productivity and produce a lower rate. Therefore, Virtual offices have many benefits.

Benefits of Virtual office

  1. The usual office takes almost the whole day where you struggle with getting ready and traveling, but with a virtual office, you can save your time to help with productivity and making employees happy.
  2. According to a study, sitting at your desk for more than 11 hours a day increased your risk of death by more than 40 percent in the next three years regardless of other activity. It is important to stay active. A virtual office allows moving around more where employees are not chained to their desks.
  3. With a virtual office, you can gain access to be somewhere where you need to reach urgently. Some companies have offices in one location and some in somewhere else.
  5. Less overhead- When you function with a virtual office, there is no office lease, no utility payments, no hardware and no associated costs with having a brick and mortar space. All that savings can only be passed along to clients and affects your profit margin to invest more in your people.

You are an entrepreneur and looking for a virtual office with Dubai address, you can go to virtual office in UAE.

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Virtual Office: What Are Key Advantages?

When business calls for flexible work hours, virtual offices create the path for it. With virtual offices, you can work whenever you like from wherever you are. 
There are many benefits such as virtual offices save commute time, reduce technology costs and lower overhead costs (with no lease to pay). Having remote workers also increases productivity, and produces a lower turnover rate.

Here are some of the ways your employees, and your business, can benefit from a virtual office

No Need to Commute

Generally, two or three hours of time are spent on commuting to office every day. And that is a great deal of time that can be utilized on other things like skill development and family and so on. Because of that, productivity has increased and our employees are more focused.

Employees are Easily more Active

Prolonged sitting in office not only impact our health but also our productivity. With virtual office, employees are free; there are no such hard and fast rules like login into system for 9 to 10 hours daily. They can manage their work as their convenience. And this has a positive impact on the productivity of an employee.

More flexibility which means less vacation

Want to have “donuts with dad” in your child’s third grade class? Do not worry. You can make the time later. Prefer to workout at lunchtime? It is possible only with virtual office, which allows you to choose a way you want to work –whether you want to workout at lunch time or get a shower.

Less Additional Expenses

There’s no office lease, so there is no utilities points such as vendors, water purification system, cafeteria, etc. So you save on renting space for them. Also, you do not need security services which take a great deal of office budget. No need to commute, which saves on traveling expenses. Thus, with virtual office, you save on addition expenses.

No Need to spend on Technology

BYOT (bring your own technology) started in the school system. And now it it’s quickly making its way into the business world. By working remotely, employees have to arrange the technology they need, and they’re responsible for upgrading it when needed.  You may worry about the cyber risks. There are solutions like a password tool, monitoring and employee training.

Virtual office also provides an impressive corporate address in an established area, a company phone and fax number, and voicemail among all facilities a business might need such as shipping and mailing services.

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How to own a virtual office in Dubai?

Dubai is the most preferred destination for many foreign investors who want to open their business in an international location. The UAE is a prolific business hub and several foreign companies have their branch offices set up here. Considering the start-up and international business growth in the city, the concept of virtual office in Dubai is being implemented by several businesses who are seeking to have a presence here.

virtual office in Dubai

There are several consultants who can help the foreign investors in setting up a virtual office in Dubai and also with the free zones to set up their business. In order to enter the UAE market, you can completely depend on their services and they will expedite the process. A virtual office solves many of the problems for your business and also helps in cost cutting. You can gain complete remote access of your business in the UAE from anywhere in the world.

What is a virtual office in Dubai?

The virtual office is a type of business address for foreign investors and gives the same benefits as the brick and mortar office at a much lower cost. A virtual office will enable the owner (s) to work remotely and without being physically present in the UAE branch office. This set up also enables the employees to work remotely. However, the business owner may choose to appoint another person to carry out certain activities, like attending phone calls and handling mails. Entrepreneurs and start-ups can take assistance of consultants for company registration; some even offer complete virtual office solutions to their clients.

How to get a virtual office in Dubai?

Many foreign investors are caught in a dilemma when it comes to deciding about setting up a virtual office or a traditional office in Dubai. The main purpose is to create a presence in the UAE market and both these options are quite viable for that. However, a virtual office is easier to set up in Dubai as it requires the owners to register their company with the help of company registration agents. Typically, a contract is signed and then the virtual office is obtained.

Advantages of Virtual office in Dubai

Opening a virtual office in Dubai has several advantages and one of the most important is being able to access the related services and be part of the economic boom that the city is currently experiencing. Nonetheless, there are some points to consider when opening a virtual office. These are highlighted below:

  1. You will need a physical address in Dubai mainland or a free zone so that the virtual office setup can be completed.
  2. You will need a local phone number for your employee or business partners if any so that your potential clients can reach you.
  3. You can also set up conventional and electronic mail services through the virtual office.
  4. Through the virtual office you can also collect your bank statements.
  5. There are certain features that allow you to book virtual conference rooms on prior notification.

With a virtual office, you can avoid renting office equipment and need not pay maintenance costs for the office. Other savings can be in the form of avoiding the need of relocating office personnel to Dubai. Given all these benefits, a virtual office in Dubai makes a lot of sense.

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